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Sending files and folders in Microsoft Outlook

You can send an MFT email using the MFT Add-In for Microsoft Outlook.

  1. Click New Email in the Outlook toolbar. A new message window opens.
  2. Click Send with Thru under the Outlook Message tab.
  3. Click Attach on the toolbar to add local or online files or folders.
  4. Select from the following options:
    • Attach Local Files: Attaches files from your local drive.
    • Attach Local Folders: Attaches folders from your local drive.
      • Select files or folders using the Explore or Attach by Name.
    • Attach Online Files/Folders: Attaches files or folders from your MFT server that you have already uploaded.
  5. Select the file to link and click Open, or select the folder to link and click OK.
  6. Optional: Send a private message:
    a. Select the MFT tab, and then click Private Message.
    b. A message composition window opens where you can type in your private message.
    The message you type in the Private Message window will not appear in the regular email window. Recipients must click the "Click Here" link to view your private message.
  7. Type your message, and then click Save.
  8. Type the recipient's email address.
  9. Enter an email in the Cc field to send a carbon copy of the email to a recipient.
  10. Click Send to send your MFT email and any attached files or links.
    This action starts the Transfer Manager and uploads your attached files.

After sending an email, the recipient receives an email notification that a file or private message is available. Once the recipient reads the private message or downloads the file, you will receive an email confirmation.

Setting expiration dates

To prevent recipients from downloading files or folders indefinitely, follow the steps below to define expiration dates for files sent with the MFT for Outlook add-in.

  1. Click Expiration Date on the toolbar.
  2. In the Select Date dialog, select the date you want the files to expire from the calendar.
  3. Click OK.

Receiving an MFT message

When a user sends a message with MFT, the recipient of the message receives an email notification.

The email notification includes custom branding and messaging, which can be configured by the company's MFT Administrators.

To download files, the recipient clicks the provided link or URL and is directed to a secure download page. The notification also displays an expiration date, indicating when the files will no longer be available for download.

note

If a recipient needs to download files after the expiration date, they must contact the file sender to request an extension.

Requesting login (Registered deliveries)

Before sending an MFT message, you can use the Request Login feature that requires recipients to register before they can download the file or folder you sent them.

With this feature enabled, the recipient cannot download any content sent with MFT unless they have a registered username and password.

  1. To require recipients of an MFT message to register before downloading content, click the Request Login icon when composing your MFT message.
    Your message will be sent with the Request Login feature enabled.
  1. Type your MFT message and send it.

To learn how to receive a download link that requires registration, refer to Secure Delivery Login – Registered Recipient Login.

Any MFT user with a Home folder can create an MFT Dropbox™ link to include in an Outlook email signature. This link allows non-MFT users to securely send large files and sensitive information directly to a user's MFT Dropbox™.

All of this mail goes directly into the MFT Dropbox™, which is accessed by the MFT user in the same way as any other email.

To create your link, replace the "companyname" text and the email address "name@companyname.com" with your company's MFT site name and your email address in the format below.

MFT Dropbox™ URL format: https://companyname.thruinc.net/Desktop/Dropbox/Create/?toemail=name@companyname.com

To add MFT Dropbox link to your Outlook signature, follow these steps:

  1. Navigate to the Outlook Options by selecting File > Options.
  2. In the Options window, select the Mail tab.
  3. Select Signatures.
  4. In the Signatures window, select an existing email signature to edit or select New to create a new signature.
  5. In your email signature, add a line such as "My MFT Dropbox™: Send me files securely".
  6. Select the "Send me files securely" text with the mouse and right-click.
  7. Select Edit Hyperlink.
  8. Insert the MFT Dropbox™ link created above into the URL field and then click OK.
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