Managing file versions

important

Versioning feature is not enabled by default. To enable versioning on your MFT site, contact MFT Support.

When you overwrite a file within an MFT folder, the Versioning feature records a timeline of all previous file versions. The timeline records who created a version, the creation time, the file size, and the file's owner.

• You can restore a file to any of its versions and download a copy of any version for reference.
• The transactions next to each version let you view all the activities that occurred for that version. The list of transactions for a version shows the operation name, date/time, user/recipient name, and operation status.
• To restore a file to a different version, click on Restore next to that version.
• You can also use the side panel in the MFT Plugin for Outlook or the MFT Explorer desktop application to restore and view file versions.
• To view all versions for a particular file. You can right-click on a file from the side panel or MFT Explorer and click "Versions" from the drop-down menu. You can also view the transactions of each version by clicking Info next to each version.

Creating versions

tip

The uploaded file must have the same name as the existing one to overwrite it and create a new version.

1. Navigate to the Managed File Transfer File Sharing page.
2. Upload a file to a folder and select Overwrite to replace an existing file with the same extension.
3. After selecting Overwrite, click OK.
   note

   If you are uploading multiple files and want to overwrite them all at once, select Apply same action to the rest of items.

After multiple files have been overwritten, you can view the version history from the Versions tab.

You can restore versions, view transaction history, and download copies of any versions for reference.

Restoring versions

You can replace the current version of a file with a previous version.

1. Navigate to the Managed File Transfer File Sharing page.
2. Select a file and open the Versions tab.
3. Click the download icon next to the version's file name to view a version's content before restoring it.
4. Click Restore next to that version.

This instantly replaces the current version with the selected one.

Viewing activity stream of versions

To view transaction history of a version, follow these steps:

1. Navigate to the Managed File Transfer File Sharing page.
2. Select a file and open the Versions tab.
3. Click Activity Stream next to a version to view its transaction history.
   The Activity Stream lists the operation's name, the date and time, user or recipient name, application used, and operation status.
4. Click the operation's name (for example, Internal Download) to view more details about a transaction.
   You can view the transaction log details.